Help

BIBLIOGRAPHIES - help

Help

FAQ

Personal Bibliographies

Personal Bibliographies allow you to create different bibliography reports for authors whose data has been entered to the CONOR.SI authority database and whose bibliographic units have been entered to the shared COBIB.SI bibliographic database.

more >>>

Data is entered to the shared COBIB.SI bibliographic database and to the CONOR.SI authority database by qualified librarians in libraries and specialised information centres that are full members of the COBISS.SI system. As a rule, authors can choose which library or specialised centre will manage their personal bibliography. In the library, authors will receive specific instructions on what they must submit so that their personal bibliography can be updated.

The default setting for sorting bibliographic units is according to the year of publication from oldest to newest within the same year after the title of the work. You can change the default sorting setting with the parameter sorting of bibliographic units.

<<< less

Searching for authors

In personal bibliographies you can search an author based on author's name and surname. You can search with any form of the name and surname used in the publications of author's works. The entry of fricatives and other diacritics in the surname and name is mandatory, unless the published works include the name of the author without fricatives (e.g. Žižek Slavoj can be also found under the name Zizek Slavoj, because publications also include this form of the name).

more >>>

For authors with an assigned researcher's code or registration code you can enter the code instead of the surname and name. If the code has less than 5 digits, you need to enter it with additional zeros in the front (e.g. 01234).

Instead of the name and surname you can also enter the CONOR.SI-ID – unique identification number of the author from the CONOR.SI authority database (e.g. 147043 is a unique identification number for writer Ivan Cankar).

When entering the search request in the search form, the autocomplete function automatically suggests search terms that could be helpful for the search. If the software finds multiple authors with the same name and surname after you confirm the search term (e.g. name and surname), a table with detailed data on individual authors is displayed (e.g. other forms of the name, additions to the name, etc.). If the software does not find the search term, a notification is displayed.


<<< less

Bibliographies of Serials

Bibliographies of Serials enable bibliographic units to be displayed from the COBIB.SI shared bibliographic database.

more >>>

The display of bibliographic units from COBIB.SI for a particular serial publication is possible only on the basis of the international standard serial number (ISSN) that you have to enter in the appropriate checkbox (if, for example, you enter the number 0352-1982, which is the ISSN of the journal named Arhitektov bilten (Architect's Bulletin), the display will include all catalogued contributions from this journal).

The default setting for sorting bibliographic units is first by typology of documents/works, within individual types by year of publication from oldest to newest, and within the same year by title of the work. The default sorting setting can be changed with the parameter sorting of bibliographic units.

The correct sorting of units by typology is the responsibility of the authors of published articles and editors of serials issued in Slovenia.

<<< less

Reports parameters

These parameters will help you define the content and appearance of different bibliographies or reports (e.g. personal bibliographies, bibliographies of serials, research performance evaluation and citation reports). Some parameters appear in all bibliographies and reports, others only in certain bibliographies and reports.

  • From year more >>>

    Display of bibliographic units until the selected year of publication. If this field is empty, the bibliographic units are displayed until the newest publication year.

    <<< less

  • To year more >>>

    Display of bibliographic units until the selected year of publication. If this field is empty, the bibliographic units are displayed until the newest publication year.

    <<< less

  • Bibliographic item format more >>>

    You can choose one of the following bibliographic item report formats:

    ISO ISO 690 – A standard for bibliographic references and citations information resources. It is based on the standard ISO 690:2010 (Information and documentation – Guidelines for bibliographic references and citations to information resources).

    IEEE The format of the Institute of Electrical and Electronics Engineers – most often used in the technical field, especially in IEEE publications.

    ISBD International Standard Bibliographic Description.

    ISBD (compacted) ISBD in compressed form (displays all data that belongs to the ISBD standard, but in compressed form – individual data in the bibliographic record is not displayed in a new line but are continued in the same line).

    ISO (all authors) ISO 690 with all secondary authors displayed.

    ISO (no. of authors) ISO 690 with number of authors displayed.

    IEEE (no. of authors) IEEE with number of authors displayed.
    BibTeX Format for exporting bibliographic data into other systems (e.g. ORCID).

    <<< less

  • Display format more >>>

    You can choose one of the following report formats:

    HTML HTML format (Hyper Text Markup Language) is intended for displaying the bibliography in a web browser. You can also use this format to present the bibliography on your own homepage.

    XML Structured report in the XML format (scheme, graphical description)contains a set of bibliographic data independent of the Bibliographic unit format parameter.

    LaTeX The format is intended for displaying a bibliography if the records are prepared using the LaTeX commands (for displaying mathematical formulas etc.).
    PDF Select the PDF format if you want to view the bibliography and print it.
    TXT Select the TXT format if you want to view the bibliography and print it in plain text.

    Bibliography reports can be modified but all bibliographic units must keep their COBISS.SI-ID number.

    <<< less

  • Abstract more >>>

    By using this parameter you can define whether you want abstracts to be displayed in the bibliography (provided that the bibliographic unit has an abstract) or not. You can choose one of the following:

    no Abstracts for the selected bibliographic units will not be displayed.
    Slovene Only abstracts in Slovene will be displayed.
    English Only abstracts in English will be displayed.
    all All abstracts will be displayed.

    <<< less

  • Sorting of bibliographic records more >>>

    You can choose one of the following options of sorting bibliographic records:

    typology, year - descending, title Sorting first by the typology of documents/works, within each type by the publication year from newest to oldest; within the same year by the resource title (journal, proceedings, monograph title) and at the end by the work title.

    typology, year - ascending, title Sorting first by the typology of documents/works, within each type by the publication year from oldest to newest, within the same year by the resource title (journal, proceedings, monograph title) and at the end by the work title.

    typology, impact factor, year - descending, title Sorting first by the typology of documents/works, within each article type by the impact factor from the JCR and SNIP databases from the highest to the lowest value (if the journal is in both databases, the highest value of the impact factor will be taken into account), within the impact factor by the publication year from newest to oldest, within the same year by the resource title (journal, proceedings, monograph title) and at the end by the work title.

    typology, pure citations, year - descending, title Sorting first by the typology of documents/works, within each article type by the number of pure citations from the WoS/Scopus databases from highest to lowest (if citations of an individual article are in both databases, the higher number of pure citations is taken into account), within the impact factor by the publication year from newest to oldest, within the same year by the resource title (journal, proceedings, monograph title), and at the end by the work title.

    typology, authors, year - descending, title Sorting first by thetypology of documents/works, within the same authors by the year of publication from newest to oldest, within the same year by the title of the resource (title of the journal, proceedings or monograph) and at the end by the work title.

    title Bibliographic units are sorted by the work title.

    authorship, title Bibliographic units are sorted by type of authorship (e.g. author, editor, translator, director, etc.) and within the type of authorship by the work title.

    material type, title Bibliographic units are sorted by the type of material (e.g. book, poetry, scientific monograph, etc.) and within the type of material by the work title.

    year - descending, title Bibliographic units are sorted by the publication year from newest to oldest and within the same year by the work title.

    year, ascending, title Bibliographic units are sorted by the publication year from oldest to newest and within the same year by the work title.

    language, year - ascending, title Bibliographic units are sorted by language in which the work was published; within the same language by the publication year from oldest to newest and within the same year by the work title.

    The default value of the parameter is year – ascending, title.

    <<< less

  • Links to the JCR/SNIP and WoS/Scopus more >>>

    For bibliographic units that describe works published in journals with impact factor (IF – impact factor), links to the Journal Citation Reports (JCR) databases and to the Source Normalized Impact per Paper (SNIP) database will be displayed.

    The JCR is a database which includes records with data on impact factor of journals from the Science Citation Index Expanded (SCIE) and Social Science Citation Index (SSCI) databases of the Web of Science service. The COBISS.SI system includes data from 1994 onwards. The JCR database is only available to users in area of Slovenia (the computer domain must have the suffix .si).

    JCR and SNIP databases are divided into two main groups in the COBISS.SI system: Science Edition (SE), which includes data from journals in the technical and scientific fields, and Social Science Edition (SSE), which includes data from journals in the field of social science ( SNIP also in the field of humanities). Both databases are available in COBISS+ via the links Journal impact factor.

    Because the data on journal impact factors is calculated based on publications from previous years, the data according to the current year is always published with a delay. The data for the previous year is usually published in the summer months (e.g. the data on journal impact factors for the year 2017 is published in the summer of 2018). At that time, the JCR database is updated only with the data on journal impact factors for the previous year (this means that in 2018 it is updated with the data on impact factors for 2017). Then this added data is updated once more at the end of the year, when smaller corrections (errata) are published for the last published year. The SNIP database is also supplemented with journal impact factors for the previous year when it is updated (e.g. the data for 2017 is published in 2018); at the same time the data for previous years is also updated. In the SNIP database the impact factors are namely newly calculated also for previous years.

    For individual articles, a link to the journal in JCR/SNIP databases is usually displayed in the report of the bibliography for the year when the article was published (e.g. in articles from 2015 a link to the journal in JCR/SNIP databases from 2015 is displayed). However, there are two exceptions. The first exception are articles published in this year or in the previous year when (until receiving new data) a link to the last publication of the JCR/SNIP databases is displayed (e.g. in articles from 2018 and 2019 the link to the journal in JCR/SNIP databases from 2017 is displayed until the data on impact factors for 2018 us received; after the data on impact factors for 2018 is received, the articles from 2018 and 2019 have a link to the journal in the JCR/SNIP databases from 2018). The second exception are articles published in the last two years before the first journal impact factor was assigned. If a journal received its first impact factor in 2016, the link to the journal in JCR/SNIP databases for 2016 is also displayed in articles that were published in 2015 and 2014.

    For bibliographic units for which it is established that their bibliographic records are in Web of Science (WoS) and/or Scopus, a link to the corresponding records in the WoS and Scopus databases and the number of citations from both databases will be displayed (Explanations regarding links to COBISS.SI – WoS and COBISS.SI – Scopus). A link to records in WoS or Scopus is active only if you have access permission, which is determined in consortium agreements.

    <<< less

  • Altmetrics more >>>

    Altmetrics include the impact and reach of research on the Internet and anabled automated updating of new mentions and events. It includes data from social networks (Twitter, Facebook, Google+, etc.), blogs, public access documents, news portals, journals, reference tools (Mendeley, etc.) and other information resources, e. g. Wikipedia, Youtube, Reddit, etc.

    Altmetrics, as a non-traditional method of measuring impact, can supplement classical measuring methods, e.g. the number of citations and h-index. This method is not included in the automated evaluation of scientific research work.

    You can choose from the following options:

    no Altmetrics display is not active.
       
    Altmetric and PlumX   For bibliographic units with identifier DOI or ISBN, the open access visibility display provided by Altmetric and PlumX is active.
      Example:
       
     

       
    Altmetric and PlumX  
    (condensed)
    For bibliographic units with identifier DOI or ISBN, the open access visibility display in condensed form provided by Altmetric and PlumX is active.
      Example:
       
     

    Altmetric display is possible only in the HTML display format, in the ISO bibliographic unit format or IEEE.

    <<< less

  • Bibliography language more >>>

    You can choose between displaying the bibliography in Slovene or English. If you choose English, the main title and subtitles are displayed in English, but the bibliographic units are displayed the same way as in Slovene.

    <<< less

  • Send to email address more >>>

    Enter the email address where you want to receive the bibliography (e.g. firstname.lastname@xxx.xxx).

    <<< less

Exclusion of single bibliographic units

A standard report includes all bibliographic units of the author in the selected period. If you want to include only specific bibliographic units in the report, click the Exclusion of single bibliographic units.

more >>>

If you selected sorting by typology, a list of bibliographic units sorted by typology is displayed. You can exclude an entire type or a single bibliographic unit. If you did not select sorting by typology, a list of bibliographic units sorted by title is displayed.

The creation of a list can take a long time, depending on the number of included bibliographic units.

<<< manj

Creating a report

A click on the CREATE REPORT button activates the process for creating a report of a bibliography according to the given input parameters.

more >>>

If the parameter Send to email address is empty, the bibliography will automatically be displayed at the web address. If the parameter Send to email address is specified, the bibliography will be sent to the indicated email address.

The creation of the report may take a while, depending on the number of bibliographic items included.

<<< less

Direct Links

To prepare a direct URL link to personal bibliographies, enter the following settings into the URL address.

You can enter several parameters at once.

(e.g. https://bib.cobiss.net/biblioweb/direct/si/eng/conor/54909283?idlist=25045031,518221081&formatbib=ISO&format=T)

Personal Bibliographies - FAQ

  • How to enter or edit data for personal bibliographies? Answer


    Personal bibliographies allow you to create different bibliography reports for authors whose data has been entered to the CONOR.SI authority database and whose bibliographic units have been entered to the shared COBIB.SI bibliographic database.

    Data is entered to the COBIB.SI bibliographic database and to the CONOR.SI authority database by qualified librarians in libraries and specialised information centres that are full members of the COBISS.SI system

    As a rule, authors can choose a library or specialised information centre that will manage their personal bibliography. Usually, records for bibliographic units are entered and edited by the library at the institution where the author is employed. If the institution does not have a library, authors can choose a library that specializes in their field of research. In the library, authors will receive specific instructions on what they must provide so that their personal bibliography can be updated.

    <<< less

  • How do I obtain a researcher’s code? Answer


    As a rule, the researcher’s code is given to a researcher by the Slovenian Research Agency (ARRS) when they fulfil the conditions for entry into the ARRS databases. One of the conditions is that a researcher is employed in an organization that is registered under ARRS as a research and development actor (http://www.arrs.gov.si/sl/evidreg/). A request for entry into the ARRS register of researchers must be sent to ARRS on the appropriate form. After the researcher has been entered into the ARRS databases, the data will be automatically transferred to the SICRIS information system (three times a week).

    Data on the researcher who wishes to be presented in the SICRIS information system but does not fulfil the conditions for entry into the ARRS databases (e.g. a Slovenian researcher abroad) can be entered into the SICRIS system directly if they have obtained at least a university degree (under the “pre-Bologna” programme) or a second-cycle Bologna Master’s degree and their bibliography demonstrates their involvement in research. The request for entry into SICRIS must be sent electronically and in writing to IZUM using the form SICRIS-RR-1/2. The assigned registration code has the form 4xxxx. If a researcher plans to register with ARRS in the near future, we recommend that they do not fill out the form as their data will be automatically transferred to the SICRIS information system once they are registered with ARRS.

    Until recently, IZUM assigned registration codes also in the form 9xxxx, which was intended exclusively for the purpose of managing personal bibliographies in the COBISS system and not for the presentation in the SICRIS system. The registration code in the form 9xxxx was granted also to non-researchers. Since September 2014 (Bibliographies, V5), a personal bibliography can be displayed directly on the basis of the CONOR.SI authority database. For this reason the researcher’s code and registration code are no longer necessary for displaying personal bibliography reports via COBISS.

    The assigned code must be entered to the authority record for the author in the CONOR.SI database in order for the bibliography report, based on any code, to work. This is done by the library that updates and edits the author’s bibliography. After the author’s authority record has been automatically synchronised with the relevant bibliographic records in the COBIB.SI bibliographic database, a bibliography can be displayed based on the assigned researcher’s code.

    Researchers who were previously given the registration code but later obtained the official researcher’s code by registering with ARRS must inform the library that manages their bibliography to change their authority record in the CONOR.SI authority database accordingly. A written notification must also be sent to IZUM to the following e-mail address: podpora@izum.si, so that their registration code, upon their request, will be blocked.

    <<< less

Bibliographies of Serials - FAQ

  • Is it possible to display the bibliography of any serial publication? Answer


    No, you can only display the bibliography of the serial the contributions of which have bibliographic records in the COBIB.SI shared bibliographic database.

    <<< less

Citations - FAQ

  • What are the basic conditions for citations from the Web of Science (WoS) and Scopus databases to appear in my bibliography? Answer


    For the citations to be displayed in the bibliography, the following basic conditions must be met:

    • the cited article must be in the COBIB.SI shared bibliographic database (i.e. in the researcher's personal bibliography);
    • both articles, the citing one and the cited one, must have a "full record" either in WoS (e.g. SCI, SSCI, A&HCI) or in Scopus databases;
    • for the cited article, there must be a link between its bibliographic record in COBIB.SI and its record in WoS or Scopus.

    You will find a detailed explanation concerning the establishment of the COBIB.SI – WoS/Scopus links and the identification of citations at http://home.izum.si/COBISS/cit/u/Help_SI_en.html#cit.

    <<< less

  • What does it mean if an article has a "full record"? Answer


    An article has a "full record" in WoS or Scopus if it is included, along with its typical information (title, author(s), journal, year, etc.), in one of the WoS (e.g. SCI, SSCI, A&HCI) or Scopus databases and if it can be found in these databases on the basis of this data. The condition for this is that such an article is published in the journal that is indexed by one of the WoS or Scopus databases.

    <<< less

  • How do you define the number of pure citations? Answer


    The number of pure citations is the number of citations without self-citations. A pure citation is defined as the citation in which none of the authors cites himself/herself. If this is not the case, the citation is considered a self-citation for all authors cited in the article. Pure citations are defined in the COBIB.SI shared bibliographic database and not in the WoS or Scopus databases. The citations are defined on the basis of records for the articles in COBIB.SI that are linked to the relevant records in WoS or Scopus, whereby identification numbers of authors from the CONOR.SI authority database of personal names are taken into account.

    Self-citations

    A self-citation is created if there is at least one author who is the same author in the cited article and in the article citing the first article. If in both articles, the citing one and the cited one, at least one identical identification number from the CONOR.SI database of personal names appears, it is considered that the article citing the first article is a self-citation for all authors of the article.

    Primer:

    Authors A, B and C published an article X. The article X was later on cited in other four articles where the following authors were listed:

    first article – authors A, B and C
    second article – authors A and B
    third article – authors C, D and E
    four article – authors D in E

    The citations in the first three articles are considered as self-citations for the authors of the article X. The citation in the fourth article is a pure citation, because the article was not written by authors A, B and C. The article X will have 4 citations, i.e. 3 self-citations and 1 pure citation in any bibliography ( personal bibliography, research group bibliography and organisation bibliography).

    <<< less

  • Who do I need to notify if the record for my article in COBIB.SI has not yet been linked automatically to the corresponding record in WoS or Scopus? Answer


    Send a message to podpora@izum.si with the article COBISS.SI-ID and the corresponding data from WoS or Scopus.

    Note:
    One of the more significant details that could have an impact on the successful establishment of a link between the records COBIB.SI–WoS and/or COBIB.SI–Scopus is the Digital Object Identifier (DOI). If your article has a digital object identifier, please alert your librarian to enter it to the bibliographic record in COBIB.SI (subfield 017a).

    <<< less

  • Some data on articles/citations/references in WoS or Scopus are wrong. Where do I send a request for correction? Answer


    If you find an error in one of the records in WoS, send a request for correction via the link Thomson Reuters website z izbiro povezave Request a data change in our databases.

    If you find an error in one of the records in Scopus, send a request for correction via the Scopus website.

    If in doubt, send a message to podpora@izum.si and we will forward your request to the appropriate service.

    <<< less

  • What is the reason that the article has fewer citations in my bibliography than in WoS and/or Scopus? Answer


    Usually, the main reason is the time-delay factor.

    For articles with full records in WoS, another reason might be that only the citations from the articles published in journals that are indexed by SCI, SSCI and A&HCI are taken into account in the bibliography. The citations from the articles that appear, for example, in CPCI-S, SPCI-SSH, BKCI-S and BKCI-SSH (before 2011) are not taken into account.

    <<< less

  • What does the date, listed in the bibliography for each bibliographic unit (e.g. article) right after the link to Scopus mean? Answer


    The date, listed for each bibliographic unit in the bibliography next to the link to Scopus (or WoS) is the last date on which the data on citations in our database was updated based on the data, obtained from the Scopus database. If a bibliographic unit does not have any citations in Scopus yet, this date represents the date on which the link between the records in COBIB.SI and Scopus was established. If the software does not detect any new citations in Scopus during the process of checking/updating citations, the date will not change in our database. By clicking on the link to Scopus you can view the citations of this bibliographic unit in Scopus online. Because the citation data in our databases is updated with a delay, the number of citations in our database and in Scopus may not always match. A delay of up to one month can occur for an article, if the article was cited in Scopus shortly after it was checked/updated in our database.

    <<< less